The District recognizes the valuable contribution made to the total school program through the volunteer assistance of parents and other citizens. In working with volunteers, a District staff shall clearly explain the volunteer's responsibility.
The Superintendent is responsible for developing and implementing procedures using volunteers. The selection of volunteers will be consistent with those policies and procedures under the direction of the Superintendent or his/her designee.
The voluntary help of citizens should be requested by staff through administrative channels to assist in conducting selected activities and/or to serve as resource persons. Staff members shall receive written guidelines on the use of volunteers at the outset of each school year.
Designated volunteers will be required to undergo a background investigation and a criminal records check. A “designated volunteer” is any volunteer who does not function under the direct supervision of a school employee and for whom one or more of the following criteria apply:
- Comes in direct contact with pupils on a daily basis; or
- Meets regularly with students; or
- Meets with students on a one-on-one basis; or
- Serves as a chaperone on an overnight activity; or
- Is designated by the School Board, Superintendent or Principal.
Designated volunteers are subject to the provisions of Policy GBCD – Criminal Record Checks.
General volunteers typically serve on a short-term, as-needed basis and function in the presence of a school employee. Individuals serving as general volunteers assume many of the duties of a designated volunteer but are not required to have a criminal background check.
Ad-hoc volunteers are recruited directly by a professional staff member to perform a specific task or give a classroom presentation.
Designated and General Volunteer Duties
All general and designated volunteers shall:
A. Complete an application form describing their skills, interests and availability.
B. Serve in the capacity of assistants and not be assigned to roles which require specific professional training. Instructional services shall be rendered under the supervision of certified staff.
C. Sign a confidentiality agreement, and refrain from discussing the performance or actions of a student except with the student's teacher, counselor or Principal.
D. Refer any student problem that arises, whether of an instructional, medical or operational nature, to a regular staff member.
E. Receive appropriate training at the building level, consistent with their tasks and existing District standards. This training shall be developed under the leadership of the Principal in consultation with the volunteer coordinator.
The school district employee with whom the volunteer is working should have assignments and activities clearly defined. The school district employee should make certain that the volunteer receives acknowledgment for their services.
Ad Hoc Volunteer Duties
All ad hoc volunteers should check into the Main Office. The principal will determine the kind of orientation and/or training activities that may be needed to provide a contribution to the school.
Termination of Volunteers
Volunteers may be terminated when:
- The program they are supporting and/or duties they are performing are no longer needed;
- They are replaced by paid staff; or
- In the sole judgment of the administration, their conduct does not meet the standards of the District.
Volunteers Transporting Students
Any volunteer who will be using a private vehicle to transport students on a school-sponsored activity must adhere to the guidelines set forth on the Districtʼs Volunteer Application and Approval Form. (Exhibit IJOC-E)
Volunteer coaches of individual sports are those individuals who receive a zero dollar contract from the Athletic Director. Such coaches are treated as designated volunteers.
Volunteer coaches should meet the provisions of Policy GBCD – Background Investigation and Criminal Records Check. They will function under the supervision of a school employee who may allow them to oversee practices independently.
Volunteer coaches who work with student-athletes on a sporadic basis (i.e., 1-2 days per week) will be required to meet the provisions of Policy GBCD – Background Investigation and Criminal Records Check, unless that requirement is waived by the Athletic Director. At the beginning of each season the Athletic Director will inform the Principal of all waivers issued.
RSA 189:13-a, School Employee Volunteer Background Investigations
Adopted: 26 May 2009