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Field Trips

Revised Spring 2011

When you are planning a field trip, please consider the effects that it will have on your colleagues. Field trips require students to miss classes and this can be disruptive especially in the spring when there are many field trips. With the exception of the senior trip, field trips that pull students out of other classes may not be held during the first or last two weeks of any semester without special exception. Be sure to follow all field trip procedures including giving staff two weeks notice of an upcoming field trip and an alphabetical list of all students on the trip. Be sensitive to busy times of the year.

When teachers plan field trips they will designate them as essential or for enrichment on the field trip calendar. If a field trip is for enrichment, a teacher may determine that a student should attend class instead and in such a case will notify the planner of the trip. For any planned absence (including field trips and sporting events) a student who does not have a prior conversation with the teacher, according to the guidelines outlined in the teacher’s course standards, may not receive credit for homework due or assigned that period at the teacher’s discretion.

All long-term field trips and May field trips need to be submitted to Long-Term Field Trip Committee.

Chaperone Guidelines

Acting as a chaperone on a field trip is a great responsibility. Chaperones are on duty at all times during a field trip.

  • When possible, there should be at least two chaperones for any overnight trip. Ideally a female and a male chaperone would go on the trip.
  • Chaperones, whether school employees or volunteers, are expected to comport themselves in a way that reflects their position. They will not drink alcohol, smoke, etc. throughout the trip.
  • Chaperones are responsible for the health and safety of students in their charge. Chaperones will assume general supervision of students on field trips both on the bus and during the field trip activities.
  • See volunteer guidelines for procedures for registering volunteer chaperones.

Field Trip Transportation

A school bus or rented coach is recommended when transporting students on a field trip. A staff member should be on the bus with the students at all times. NEVER USE A 12 OR 15 PASSENGER VAN. If a bus can not be arranged, a parent driver is the second option followed by a staff driver and only under unusual circumstances should a student drive a student. Be sure that all volunteer forms and permission slips are on file. If a student is riding with a staff member, parent or other student, the specific driver information should be included on the permission slip.