All decisions regarding a student’s 504 eligibility, placement and the provision of any necessary accommodations and/or related aids or services will be made by the 504 Team, and must be based on information from a variety of sources, with information from all sources being carefully considered and documented.
Members of the 504 Team may include the building 504 Coordinator or approved designee, a school nurse when appropriate, and any other appropriate school staff who are knowledgeable about the student and/or the evaluation information. The student and his/her parent/guardian is typically invited to participate in the 504 Team meeting and has the opportunity to examine all relevant educational records. The school and the parent/guardian may invite other individuals with knowledge about the child and/or the process to the 504 meeting.
A written notice will be given to the parent/guardian prior to the meeting, notifying them of the time, place and purpose of the meeting.
The building 504 Coordinator or approved designee will chair the meeting. Meeting minutes may be taken and if so, a copy of the minutes will be made available to the parent/guardian and placed with the student’s education records folder within a reasonable time after the meeting.
Team decisions should be made by consensus. It is not appropriate to make eligibility or programming decisions based on a majority “vote.” In the absence of consensus, the 504 Coordinator or approved designee at the meeting will make the final decision regarding a child’s eligibility and, if needed, the accommodations and related aids and/or services that the child needs to access school programming.
The school district will provide the parent/guardian with notice of the district’s decision. Parent/guardian has a right to seek resolution of any disagreements through the local grievance procedure or by initiating an impartial hearing.